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10 Signs Your Business Is Ready for a Virtual Assistant

Starting a business and seeing it flourish under your tried and tested management is one of the most rewarding things you could ever experience. After all that hard work, patience and perseverance, nothing would be greater than to see all your effort bear fruit and present more potential than you have imagined. If this describes your current situation, congratulations! You deserve a pat on the back for a job well done!

But then there comes a time when your business has done so well that it turns into something that can be challenging to handle on your own. Don’t panic! This isn’t necessarily a bad thing. It only means that you may need to consider getting help – like a virtual assistant.

Here are the signs to look out for that say your business is ready for a virtual assistant.

1. Your business is growing and more clients and tasks are coming in.

One of the first major signs is knowing that your business is gaining a lot of traction. If you have more clients coming in with a long list of tasks they’d love for you to do for them, you can hire virtual assistants who are essentially clones of you working to yours and the clients’ standards. By having more hearts, brains and hands in your team, you can get a lot of work done!

2. You turn away work due to the amount of tasks you’re tackling alone. This is a missed opportunity for growth.

Try as we might to conjure our super woman powers, we’re only human. With all the work that’s on our plate, things can get quite overwhelming and you end up politely refusing additional work. Although this is the logical thing to do so as not to jeopardize your current work (and your sanity), it could also cost you opportunities that would otherwise help your business thrive. With a virtual assistant, you can grab more of these opportunities and not have to fret over them.

3. There’s some work that are not your expertise and you’ll need someone competent in that field in order to deliver quality work.

Again, we’re only human and not all-knowing beings. There will definitely be times when you receive work from clients that are not in your realm of expertise. As business owners, we wouldn’t want to pretend that we know how to do such specific and specialized tasks and end up delivering mediocre work. In this instance, it would be best to hire a virtual assistant with the right experience and expertise to fulfil your clients’ needs.

4. You handle a lot of clerical and administrative work that you miss out on golden opportunities.

Just like what was mentioned in the second item, you could be missing on big opportunities because you focus your energy on a lot of clerical and administrative work that you could easily delegate to virtual assistants. These could be things like making calls, checking e-mails, setting appointments and more. As the CEO of your business, it would be better to get some of (if not all) these tasks done for you so that you can go ahead and do more work to keep the business moving forward.

5. Even little tasks can go undone simply because you can’t do it all.

Missing out on small tasks can happen to the best of us. Days when we fail to be completely on top of things can come without warning and can cause these little – but important – things to fall through the cracks. A virtual assistant can help provide another eye to oversee, spot and take care of instances like this. This ensures that nothing is amiss

6. You have policies, guidelines and systems that work and can be taught to someone.

You know you’re ready for extra help when you have tried and tested procedures and rules in place. To help keep your business successful with more room to flourish, you can train your virtual assistants in your best practices so that every task completed is done as if you did it yourself while sticking to the process you know works. This way, your brand’s quality of work is not sacrificed and leaves your old and new clients happy and satisfied.

7. You put ideas that you know will help boost your business on hold because you’re too preoccupied.

Your awesome ideas could be left in your notebook, on your whiteboard or sticky note without even reaching its trial phase because you simply don’t have time to spare on them. By delegating your other work to virtual assistants, you gain time to build up on experiments and plans to help take your business further. This creates prospects for you, your client and your assistants. Everyone wins!

8. With the workload you handle by yourself, there are bound to be days when you’re scatter-brained and spend more time keeping things together rather than being productive.

Handling your own business is a tough job to do and can leave you feeling out of sorts on any given day. If you’ve started to misplace certain items like your keys and wallet, or have forgotten important dates with family or even deadlines with clients, you’ll find that they all contribute to you not doing work efficiently. With so many things on your mind, you may tend to become unorganized and get less work done. Having a virtual assistant or two can help you lessen your responsibilities and keep you focused.

9. Your health is affected by the stress, lack of sleep and worrying thoughts of work that you bring with you to bed.

We’ve all gotten sick due to stress at work when we were employed and we still do – more so now that we have our own businesses. When working on your own, the pressure can be high and can cause strain and anxiety. You may end up bringing work everywhere with you from your desk to your bed and this can definitely put a damper to your health. Instead of sleeping less and worrying more, take the load off by giving some of your work to trained and trusted virtual assistants. By doing this, you get better sleep and peace of mind knowing that your business is being taken care of by caring and hands-on professionals.

10. You have no free time or a sense of work/life balance and miss out on things that matter.

Working on all your projects alongside taking care of your family and giving yourself time to hone your other crafts and hobbies can make you feel like you’ve lost yourself at some point in time. Your work, passions, family and friends are all a part of you and make you who you are, but the real struggle is being able to make time for all of them. Virtual assistants help take away the burden of you handling your work alone so that you are free to spend time for yourself, things and people who are important to you and help you achieve that much needed balance.

Kimberley & Co makes sure that your business is handled with care and professionalism so that you can have more time for the important things in life. As women, we understand how daunting it can be to raise a family, have time for yourself and still be able to pay the bills. It is our mission to provide tailor-made and quality support to entrepreneurs like you so that you can make the most of your business and life.

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